Red Knights MC New York Association Minutes
March 20, 2010
Called to Order: 1205
Roll call: Done by sign in sheet.
- Association President, Vice President, Treasurer, Quartermaster and NY Eastern Regional Rep present.
- 7 Chapters represented. (4, 12, 33,34,35,36 and 38)
Reading of minutes from last meeting:
- Motion made by NY 35, John Rose, to waive reading. Seconded by NY 12, Steve Kellogg.
Motion Carried
- Minutes from Special Meeting held Jan 16, 2010, read by Association President, Joel Labelle.
Motion made to accept them as read by NY33, John Begley, seconded by NY 35, John Rose.
Motion Carried. Copies were emailed to all Association Chapter Reps.
Treasurer’s Report:
Balance as of January 2010 $1589.61
Checks paid out $0
Deposits $75.00
New Balance $1664.61
- We still have 6 chapters that have not renewed their dues for the 2010 riding season.
Motion made to accept by NY 34, Lucline Baker, seconded by NY 33, Bob Coletta.
Motion carried.
President’s Report:
- Request made to keep changes of Officers and email addresses updated with Association, who will forward to International.
- Paul is back as Webmaster and working on site. Many changes have been made and updating will continue.
Vice President’s Report:
Committee Reports:
- Banner/Flags still in limbo. Will check with parties involved to solicit answers and appropriate actions will be taken.
- 52 State patches left in inventory. Original invoice covered. Request made to order another
250. Motion made by NY 33, John Rose, seconded by NY 36, Bill Lambert.
Motion carried.
Unfinished Business/2010 Convention:
- John Rucinski, requested to be reimbursed for $19.24 for binders that are being used for the
Convention. Receipt produced and turned over. Motion made to reimburse by NY 35,
John Rose, seconded by NY 12, Steve Kellogg. Motion carried.
- Drawing for Free 3 night stay- Tracey Baker, NY 36
Free 1 night stay to- John Maughan, ONT 13
Sandra Tinney, ONT 13
Tim Killhart, MASS 2
Daniel Winter, PENN 32
- Request to include inscribed pens in the convention bags, $1.99 each when 300 ordered. If price is more, an email vote will be done. Motion made by NY 35, John Rose,
seconded by NY 12, Steve Kellogg. Motion carried.
- 50 Staff convention shirts to be ordered for the price of $16.00 each. They will be black with gold block lettering and the word staff included on the back and left sleeve. Convention logo also on shirt. Left over shirts will only be purchased by staff at the end of the convention at cost. Motion made by NY 4 Darlene Taylor, seconded by NY 33, John Begley. Motion carried.
- Order 50 Convention Staff with Basic RK logo Lanyards with identifying laminated card not to exceed $150. Motion made by NY 12, Steve Kellogg, seconded by NY 36, Bill Lambert. Motion carried.
- Security for convention will be handled by NY 21.
- International will pay for their own refreshments during their meeting.
- International will be making airport shuttle arrangements to the hotel.
- Convention Bags still need more local items. NY 36 still needs donation letter. Letters will be drawn up and sent to local businesses.
- International says that monies from advertisement can be used to pay for special pumper display.
- No chapter has expressed interest in having an auction.
- Advertisement cutoff date still has not been set. Printer will be asked time frame for proof read and printing. July 15, 2010 was the suggested cutoff date by membership.
Further discussion regarding advertisement will be done at Americade.
- DVD/Video will be available at Americade and on web site.
- Wrist bands for convention have been secured through other chapters as donations.
- More nominations for the Perry Carter Award are needed. As of this date only 1 has been received.
- International will cover insurance for convention, including rides.
- John Rucinski will provide a convention spreadsheet with the breakdown of International monies, registration monies, shirts and advertisement monies.
- Convention Hotel has ok’d us to have continental type breakfast available in the hospitality suite. We are responsible for food, drink, setup and service.
- 1 Guest dinner will be paid included, for both speakers and the bag piper. Motion made by NY 33 John Begley, seconded by NY 38 Julie Carlson. Motion carried.
- Hotel has confirmed that soda will be free during Happy Hour.
- John Rucinski will be checking into prices for having meal choice tickets printed, so they may be included in the registration packet. Email vote will be taken once prices are known.
- The Boat cruise times will be Thur/Fri 1200- 1400. So far days are about equal in requests.
- Pre- meeting (Open Forum) with Bill Snodgrass and Leo Patry are trying to be established to discuss certain issues including LODD, Rosters, Trademarks, Finances, and Fundraising. Times to be announced at a later date, but Thur/Fri AM is the best choice.
- 8 people to working the registration desk at any time.
- Bagpiper still has not been secured.
- Interest in having a patch swap at the hospitality room under consideration.
- NY 36 has done research for the center pieces to be on each table. A Glass mug with convention logo, a helmet sticker and tinsel to be used. Cost is under the $20 and 35 are needed to cover each table. NY 36 is also donating a magnetic matt to go with each centerpiece. Any extras will be auctioned at dinner. Discussion of order forms for separate orders after convention, no resulting decision. Motion made by NY 12, Steve Kellogg , seconded by NY 34 Barry Stickles. Motion carried.
- Still no definite location for the BBQ
- Many thanks for all the work done so far by everyone.
New Business:
Announcements:
- International Officers up for election this year include, VP, Secretary, Western Regional Director. John Rucinski is considering running for International VP and will need someone to step up and be a temp replacement in his Eastern Regional Director position. Email with any questions and he will keep us updated.
Next Meeting:
10 June 2010 after the Firehouse Dinner
Emails will be sent
Open Discussion:
Motion to Adjourn:
Motion made by NY 36, Bill Lambert, seconded by NY 38, Julie Carlson. Motion carried. Meeting adjourned at 1625.
Acting Secretary,
Julie Carlson, NY 38
Click Link Below To Download & Print Minutes
January 2010 meeting minutes
March 20 2010 Meeting Minutes